Executive Assistant
Satispay · Milan, Lombardy
About us
Traditional banking has never really given you control over your financial life. Satispay exists to change that: to empower people through finance.
That means making financial services easy and accessible for over 6.5M users. We started with payments, then benefits, investing, cards... and we’re not done. Not even close.
We follow the same logic every time: find a real problem, solve it properly, then look for the next one. The destination? To build the most loved financial platform in the world.
If you own outcomes rather than tasks, stay close to what users need, and refuse to wait for someone else to fix what's broken — you'll find people here who work exactly in the same way. And together, you'll build something worth being proud of.
What you'll be doing
As our Executive Assistant, you'll act as the primary facilitator for the executive daily operations. This is a high-visibility role requiring a gatekeeper mentality balanced with problem-solver execution. You will be responsible for the seamless coordination of the executive's professional life.
Here's what that looks like in practice:
- Executive Calendar Management & Time Optimization – Proactively govern the complex calendars of multiple C-level executives, prioritizing high-impact engagements and safeguarding protected time for strategic focus and deep work.
- Meeting Governance & Executive Briefing – Deliver daily briefing packs, attend key meetings to document minutes, and ensure all action items are tracked and closed out across the executive leadership team.
- Global Travel & Logistics Coordination – Own end-to-end planning and execution of international travel and logistics, including conferences, roadshows, and external stakeholder engagements.
- Corporate Operations & Culture Enablement – Serve as Program Manager to drive alignment on company-wide milestones and deadlines, while orchestrating All-Hands meetings, team ceremonies, and recognition events that reinforce company culture.
- Executive Content & Materials Readiness – Partner with executives to ensure decks, data reports, and presentation materials are finalized and available at least 24 hours ahead of scheduled use.
- Administrative & Operational Excellence – Manage expense reporting, procurement requests, document management, and related operational processes to ensure efficient and compliant day-to-day business operations.
Who we're looking for
This role needs a problem-solver who loves teamwork and gets things done. If you're curious and ready for real ownership, you'll fit in! Does this sound like you?
- Proven Executive Support Experience – You have 3-5 years in a high-pressure support or operations role, ideally within scale-up tech, finance, or consultancy environments.
- Anticipation & Strategic Thinking – You have the ability to "see around corners"—solving conflicts or logistical issues before the executive even knows they exist.
- Tools & AI Proficiency – You have a mastery of Google Suite, Slack, and Notion, and you are proficient in using AI to optimize workflows.
- Strong Communication & Discretion – You are fluent in Italian and English and can maintain absolute confidentiality regarding sensitive financial or board-level data.
- Flexibility & Ownership – You have a "full flexible" approach, a willingness to go the extra mile, and are ready to be on-site as required to support the team. For this role, on-site presence in the office is required up to 5 days a week.
Don't worry if you don't tick every box. We believe in the power of different viewpoints and strengths. Your unique perspective is important as we build something special: if you're passionate and can make a difference, we truly encourage you to apply.
CareAbout: how we support your impact
We move fast, and evolution never stops. It’s a fun ride, but it can be challenging. To make sure our people truly thrive, we’re committed to making their lives easier, both in the office and out in the world. That’s why we created CareAbout:
- ❤️ Health: private insurance for you and your family, psychological support with Serenis, mental health workshops.
- 💰 Financial resources: Stock Option Plan, meal vouchers, relocation support if you’re moving countries.
- ⚙️ Growth and development: professional development programs, internal mobility, language courses with Preply.
- 🌱 Flexibility: unlimited PTO, hybrid working policy, flexible working hours.
- 👨👩👧 Family: enhanced parental leave, additional leave for child sickness.
Salary: €40,000 - €52,000 gross per annum
This range is set using objective, gender-neutral criteria for the role's core requirements. However, we do not believe in putting a ceiling on talent. The final compensation package is tailored according to your unique experience and expertise. If your skills go beyond the standard profile, apply anyway so we can discuss a package that reflects your true value.
Equal opportunity employer
At Satispay, we're proud to be an equal opportunity employer. We celebrate diversity and inclusion, welcoming individuals of all backgrounds. This opportunity is open to everyone, regardless - for instance - of race, colour, religion, sex, gender identity, sexual orientation, and national origin.
Join us in a workplace where everyone belongs!
Learn more about us
Curious what it's actually like here? Our values and pillars shape how we work every day: explore them here. https://www.satispay.com/en-it/work-at-satispay/
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